Pool Contractor Software – Built for Pool Builders and Service Pros

Poolcontractorsoftware.com is created with one clear purpose—making pool contracting simpler to manage. From new pool construction to regular maintenance, every aspect of your business can be tracked, scheduled, and followed through in one place. Whether you work solo or have a growing team, this software helps you keep things organized and on schedule.

No need to juggle between apps or dig through piles of paper estimates. Everything lives in one clean dashboard, accessible anytime, whether you're on-site or at your desk. From estimates and invoices to job schedules and service records, it's all a few clicks away.

Organize your leads and jobs better

Managing leads often starts with a phone call or message. The software lets you enter that info instantly, assign it a status like “New Lead,” “Estimate Sent,” or “Follow Up,” and move it through the sales process without losing track.

Once a job is booked, you can schedule it and assign your crew. You’ll see it show up in the calendar view right away. This way, you’re always clear on who’s going where, and when.

Build and send estimates that win business

Most pool projects need a clear and accurate estimate, whether it’s a full install, resurfacing, or routine cleaning. With itemized templates, you can put together quotes faster. Just select services and pricing from your saved list, and it auto-fills into a professional PDF.

Clients receive the estimate by email or text and can accept it online. Once approved, it becomes a scheduled job, and everything flows from there.

You can also set up deposits. Whether it’s 10% upfront or a fixed amount, it’s easy to add payment terms and collect it securely.

Keep schedules under control

The drag-and-drop calendar helps with day-to-day planning. If someone calls in sick or a job runs long, just move the appointment. It’s simple to reshuffle things without needing a whiteboard or 20 phone calls.

Recurring pool cleaning? Set it once and it repeats every week or month. This makes it perfect for service-based businesses with regular visits to clients' homes.

You can view the calendar by day, week, or month. Filter it by team member or job type, so you’re not stuck hunting for details.

Stay on top of invoicing and payments

As soon as the job’s done, you can generate an invoice and send it in seconds. Payments can be collected on-site or online. Whether you accept cards, ACH, or even checks, the records are kept automatically.

You’ll always know who paid and who didn’t. Follow-up reminders are sent automatically for overdue balances. That means fewer awkward conversations and better cash flow.

Sales tax, discounts, and custom payment plans are supported too, so you can set terms that fit how you do business.

Keep crews and customers updated

Your crew needs clear instructions. With job notes, attachments, and real-time updates, everyone stays in sync. Workers can check the address, job details, and even view before/after photos from their phones.

Customers get automated reminders before their appointments. Afterward, they can leave reviews, rate service, or even rebook. All of this helps with retention and referrals.

Track chemicals, equipment, and parts

For service businesses, tracking pool chemicals and equipment can be frustrating. This software helps you log what was used where, and when. Whether it’s chlorine levels, filters, or pumps, you have a record for each visit.

You can also track inventory and get alerts when stock runs low, so you never show up unprepared.

Quick reports for clear decisions

You can pull reports on sales, job types, revenue by crew, and more. This helps you understand what’s working and what’s not. Whether you want a weekly summary or a year-end breakdown for taxes, it’s all there.

Reports are visual and easy to understand, so you can make smart decisions without needing a bookkeeper.

Grow with automations and integrations

Need to sync with QuickBooks? Done. Want to send marketing emails to past customers? Just connect your favorite service. The software plays well with others, so your tools work better together.

You can also automate small tasks—like follow-up emails, reminders, or thank-you messages—saving you time and giving your business a more professional touch.

Built for pool contractors of all sizes

Whether you’re doing new pool builds, renovations, repairs, or cleanings, the features here can flex to fit your business. Small crew or large team, residential or commercial jobs—this software gives you the control you need without slowing you down.

There’s no need to learn five different systems. One login gives you access to everything that matters.

Designed by people who understand your work

This software isn’t built in a bubble. It’s based on feedback from real pool contractors who needed something better than spreadsheets and endless calls.

Your time is valuable. That’s why setup is quick, support is responsive, and the interface is kept simple. You won’t need a training course to start using it—just log in and go.

You’ll also get updates regularly based on what real users are asking for. We don’t believe in adding features just to add them. Every update has to serve a clear need.

Made for real-world conditions

The pool business isn’t just about sunny backyards. It includes deadlines, weather issues, equipment delays, and demanding clients. This software is built with those challenges in mind.

Whether you’re tracking warranty info, assigning subcontractors, or keeping tabs on punch lists, it’s built to keep up with the work—not get in the way.

It works well on mobile devices too. So if you're out on a job site or checking things between appointments, you're not limited to your desk.

Get started your way

You can start with just the basics—maybe estimates and invoicing. Or go all-in with scheduling, job tracking, inventory, payments, and crew management. There’s no right or wrong. Add more as you grow.

There’s also no long setup process. You can be up and running in the same day. Import your client list, add a few services, set up your calendar, and start sending quotes. That’s it.

No limits on support

If you have a question, help is just a click away. Whether it's a quick how-to or something more involved, you won’t be left hanging. You can expect real people to answer—not canned responses or bots that send you in circles.

You’ll also find tutorials, FAQs, and setup guides inside the dashboard. These are made simple on purpose—so even your team can use them without asking for help every five minutes.

A better way to manage your pool contracting business

You work hard every day to keep your projects running. Between customers, crew, and deadlines, the last thing you need is software that adds to your stress.

Poolcontractorsoftware.com gives you one central place to manage everything you need to do. It keeps jobs on schedule, clients informed, and your paperwork under control.

Whether you’re installing high-end custom pools or managing a team that handles hundreds of weekly service visits, this is built for the way you actually work.

Try it today

If you’re still using spreadsheets, sticky notes, or juggling too many apps, give this a try. It brings everything together in one simple place—without overcomplicating things.

See how much time you can save. See how much smoother your weeks can run. And see what it’s like to have a system that actually works with you, not against you.

There’s no long commitment. Just log in, explore, and see how it fits your business.